A foreign friend of yours plans to visit your place and stay with you, but you do not have time on that date. Give your friend another alternate date to come.
In your letter, you should:
- apologise for it
- explain how you will be busy on that date
- suggest to him/her an alternate time to come.
Sample Answer
Dear Ashley,
I hope this letter finds you in the pink of your health. I know you’ve made great preparations to come to India and spend time with me. In fact, I’d promised to collect you from the airport. But I’m really sorry, I won’t be available the whole month of July.
Day before yesterday, my boss handed over an important project that has to be completed within July. He counts on me. I’m supposed to lead a team of 20 members and I’ve hell a lot of work to be completed in July. Sorry again, for disappointing you. But I’m free once the project is over. I would be more than glad to welcome you anytime in August and we can have a great time together. Please do let me know if you can plan your trip in August.
Awaiting your reply eagerly. Looking forward to seeing you in August.
See you soon
Jane
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