IELTS General Writing Task 1 – Sample Formal Letters

The IELTS General Writing Task 1 is a critical component of the IELTS General exam, designed to assess your ability to communicate effectively in writing for everyday situations. It requires candidates to write a formal letter based on a given situation or request.

In this blog, we will delve into the nuances of IELTS General Writing Task 1 and provide you with valuable insights and examples of sample formal letters to help you excel in this section of the exam.

Introduction to IELTS General Writing Task 1

In IELTS General Writing Task 1, candidates are presented with a specific situation and asked to write a formal letter in response. This task evaluates your ability to:

• Convey information clearly and concisely in a formal tone.

• Organize your thoughts effectively.

• Use appropriate language and expressions.

Understanding the Task

There are 3 types of letters:

• Formal
• Semi-formal
• Informal

So before we dive into the sample letters, it’s essential to understand the structure of a formal letter in the context of the IELTS General Writing Task 1.

Now, let’s break down the structure of a formal letter for the IELTS General Writing Task 1.

Structure of a Formal Letter

A typical formal letter comprises the following components:

• Sender’s Address: Your address is usually placed at the top-right corner.

• Date: The date when the letter is written.

• Recipient’s Address: The recipient’s address is typically placed below the sender’s address.

• Salutation: A formal greeting, such as “Dear Sir/Madam” or “To Whom It May Concern.”

• Introduction: The opening paragraph that briefly introduces yourself and the purpose of the letter.

• Main Body: Several paragraphs that provide details, explanations, or requests.

• Conclusion: A closing paragraph summarizing the key points or actions required.

• Complimentary Close: A formal closing phrase like “Yours faithfully” or “Yours sincerely.”

• Signature: Your signature (if it’s a real letter, but not required in the IELTS exam).

• Name: Your full name, printed below the signature.

IELTS Formal Letter Samples 

Now, let’s explore three sample formal letters that demonstrate different scenarios you might encounter in the IELTS General Writing Task 1.

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Sample Formal Letter #1

Writing a Formal Complaint

Suresh Reddy

7, Rizvi Baug, 37th Road, Old Khar Village, Khar (west)

Mumbai, 400052

Email: reddy.suresh12@gmail.com

Tel: 8291088561

Date: 02.09.2023

Jayesh Soni

Samsung Inc, Lodhi Road

Delhi,110003

Dear Jayesh,

I hope this letter finds you well. I am writing to formally express my dissatisfaction with a recent purchase I made at your store. On [Date of Purchase], I bought a [Product Name] from your establishment with the expectation of receiving a high-quality item. However, I am deeply disappointed to report that the product I received is faulty and does not meet the standards of quality I associate with your store.

I would like to provide a detailed breakdown of the issues I have encountered with the product:

The [Product Name] that I purchased is supposed to [Briefly describe the product’s intended function or purpose]. Unfortunately, upon opening and using the product, I immediately noticed [Describe the specific problem or fault you encountered, e.g., “a malfunction in the product’s electronic components,” “a dent on the screen,” etc.].

Considering the circumstances, I kindly request that you take the following actions to address this issue:

• Replacement or Refund: I would like to request either a replacement of the [Product Name] with a fully functional unit or a full refund of the purchase price, as stated in your store’s return policy.

• Improvement in Customer Service: I also urge you to review the customer service procedures at your store to ensure that customers with defective products receive the necessary assistance promptly. This would greatly enhance the overall shopping experience at your establishment.

I expect a timely resolution to this matter and kindly request that you respond to this complaint within 14 days of receiving this letter. You can reach me at [Your Phone Number] or [Your Email Address] to confirm the resolution or to discuss any additional information you may require.

Thank you for your immediate attention to this matter. I look forward to a swift resolution.

Sincerely,

Suresh Reddy

[Enclosures: (List any documents or photographs you are including with the letter, e.g., Receipt, Photos)]

Sample Formal Letter #2

Making a Formal Request.

Vivek Changotia

330, Anna Salai, Chennai

Tamil Nadu, 600035

Date: 05.09.2023

Roshan Singh

ZOHO Corporation Private Limited

11F/12, Campus – 4A, 3rd floorAA II, Newtown

New Town, West Bengal 700156

Dear Roshan,

I am writing to formally request a period of time off from work due to a family emergency. I understand the importance of my role at [Company Name] and the responsibilities that come with it, and I am committed to ensuring a smooth transition during my absence.

A family emergency has arisen unexpectedly and requires my immediate attention and presence. I anticipate needing [number of days] days off from [start date] to [end date] to address this situation and provide the necessary support to my family.

During my absence, I will do my utmost to ensure that my work responsibilities are managed efficiently. I am willing to work with my colleagues to delegate tasks and responsibilities, and I will ensure that all pending projects are well-documented and accessible to the team. If necessary, I am also available to provide guidance remotely or assist in any way possible to ensure the continued smooth operation of our department.

I will remain accessible during my time off and can be reached via email or phone for any urgent matters that require my attention. In my absence, please feel free to contact [colleague’s name and contact information] for any work-related queries or concerns.

I am committed to returning to work on [return date], and I will make sure to promptly catch up on any missed work and ensure a seamless transition back into my role.

Thank you for your understanding and assistance in this matter. If you require any additional information or have any questions, please do not hesitate to contact me.

Sincerely,

Vivek Changotia

ID: 2140, Digital Marketing Specialist

Tel: 9830456781

Sample Formal Letter #3

Expressing Gratitude

Kiyan Ahmed

9th Cross, J P Nagar

Bangalore, Karnataka – 560078

Email: k.ahmed23@gmail.com

Tel: 9132672233

Date: 07.09.2023

Nikunj Agarwal

Astro FinTech Corporation

3461/1, Narang Colony, Tri Nagar

Delhi, 110035

Dear Nikunj,

I hope this letter finds you in good health and high spirits. I wanted to take a moment to express my heartfelt gratitude for the opportunity to interview for the [Job Position] at [Company Name] on [Interview Date]. It was a privilege to meet with you and the interview panel, and I am truly appreciative of the time and consideration you afforded me throughout the interview process.

I would like to convey my appreciation for the thoroughness of the interview process and the engaging questions that were posed. It was clear to me that [Company Name] places a high value on selecting individuals who are not only skilled but also aligned with the company’s culture and values. This has only increased my eagerness to contribute to your team.

I would also like to extend my gratitude to you for your kindness and the genuine interest you showed in getting to know me. Your insights into the company’s mission and vision were inspiring, and I am excited about the prospect of being a part of your dynamic team.

I would like to reiterate my strong interest in the [Job Position] and my eagerness to contribute to [Company Name]’s continued success. I look forward to the possibility of further discussions and the opportunity to demonstrate how I can make a meaningful impact on your team.

I wish you continued success, and I hope to hear from you soon.

Sincerely,

Kiyan Ahmed

Common Mistakes to Avoid

In the IELTS General Writing Task 1, common mistakes include:

• Not adhering to the formal letter structure: Ensure you include all necessary components.
• Using overly informal language: Maintain a formal tone throughout the letter.
• Inadequate detail: Provide sufficient information to address the situation effectively.
• Grammar and spelling errors: Proofread your letter to avoid mistakes.
• Word count: Stick to the recommended word count (at least 150 words).

Tips for Success

To excel in the IELTS General Writing Task 1, consider the following tips:

• Practice regularly: Write formal letters on various topics to enhance your skills.
• Plan your response: Spend a few minutes outlining your letter before writing.
• Vocabulary: Use a range of vocabulary to express your ideas effectively.
• Grammar and punctuation: Pay attention to correct usage.
• Time management: Allocate the right amount of time for each letter.

Conclusion

Mastering the IELTS General Writing Task 1 is crucial for achieving your desired IELTS score. Understanding the structure of a formal letter and practicing with sample letters can significantly improve your performance. Remember to follow the formal letter format, avoid common mistakes, and utilize our tips to increase your chances of success in this section of the exam. Good luck with your IELTS General Writing Task 1!

IELTS General Writing Task 1 Sample Formal Letters:

• Example 1
• Example 2
• Example 3
• Example 4
• Example 5
• Example 6
• Example 7
• Example 8
• Example 9
• Example 10