You are Organizing an Executive Event for the Company You Work for - IELTS General Writing Task 1

The IELTS General Writing Task 1 frequently tests your real-world workplace communication skills. One such common situation involves writing on behalf of a company to request professional information, like ‘You are organizing an executive event for the company you work for’. It assesses your ability to communicate clearly, politely, and efficiently while maintaining a formal tone, particularly when discussing logistics, services, and finances.

Let's examine three sample answers, ranging from Band 7 to 8+, for the IELTS General Writing Task 1 sample formal letter topic ‘You are organizing an executive event for the company you work for’. 

Question for You are Organizing an Executive Event for the Company You Work for

Outline for an IELTS Formal Letter

Check out the outline/structure for IELTS General Writing Task 1 formal letters like 'You are organizing an executive event for the company you work for’. 

Sample Answer 1 for Writing Task 1 Question – You are Organizing an Executive Event for the Company You Work for

Dear Sir or Madam,

I am writing on behalf of my company, Magna Enterprises, to enquire about the suitability of your venue for an upcoming executive event we are planning to host later this year. The event is expected to take place in the final week of September, and we would appreciate it if you could inform us of your availability during this period. Should these dates be unavailable, we would be open to considering alternative options within the same month.

In addition, I would be grateful for detailed information regarding the services you provide. Specifically, we would like to know whether you offer in-house catering, audio-visual equipment, conference seating arrangements, and on-site technical support. We have 50 guests on our list. So, information about parking facilities and nearby accommodation would also be helpful. Finally, could you please provide a breakdown of your pricing structure, including any corporate packages or customized options available for executive-level events?

I look forward to your response and would appreciate any brochures or further documentation you may have.

Yours faithfully,
Kiara

Sample Answer 2 for Writing Task 1 Question – You are Organizing an Executive Event for the Company You Work for

Dear Sir or Madam,

I am currently organising an executive-level corporate event for the company I work for and am considering your venue as a potential location. The event is planned for approximately 80 senior professionals, and we are looking at dates between mid-October and early November. I would appreciate it if you could let me know your availability during this period, along with any restrictions that may apply.

Furthermore, I would like to request detailed information about the services and facilities you offer. This includes catering options, conference room layouts, presentation equipment, and any additional support staff provided during events. If accommodation arrangements or transport assistance are available, kindly include details of these as well. Lastly, I would be grateful for a clear outline of the costs involved, including venue hire, service charges, and any discounted corporate packages.

Thank you for your time and assistance. I look forward to hearing from you soon.

Yours faithfully,

Manek

Sample Answer 3 for Writing Task 1 Question – You are Organizing an Executive Event for the Company You Work for

Dear Sir/Madam,

We are elated to tell you that we are organizing a corporate event ahead in the month of July and for which, we are considering your resort to be our event venue. You have been referred to us by the Xerxes group and we look forth to organizing the event in your resort.

Speaking of which, the event would be on July 22, 2022, and we would like to book your hall, which I believe is aptly spacious for the number of attendees. We have 45 people on our guest list. Hence would require a seating arrangement for them with a well-decorated table. For the food menu, kindly ensure the best of your Indian and Vietnamese dishes as some of our delegates are from Vietnam. Apart from that, an LED projector and 4 speakers are solicited.

Kindly let me know if the arrangements could be duly made along with the overall budget of the aforementioned requirements.

Yours sincerely,

Prakhar Panchbhaiya

To conclude, formal letter topics in IELTS General Writing Task 1 reflect real workplace communication and reward candidates who can write with clarity, structure, and professionalism. So, go through the provided outline and model your writing on the sample letters above to master the art of how to write a formal letter, and you can confidently handle any formal enquiry letter in the IELTS exam.

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